• Research of the hotel and the event venue
• Creation of a social program
• Creation and distribution of invitations
• Registration of participants
• Personal communication with the participants: Main contact for all participants, communication in case of questions regarding the registration or if you wish to have a follow up
• Personal communication with the referees: Organisation of arrival and departure, booking of hotel rooms, briefing regarding dates, deadlines, agendas, etc.
• Debt collection of participants
• Travel booking: either as the interface with your company’s travel agency or with our own partner
• Creation of electronic lists for the hotel, arrival and departure lists, lists of participants during the meeting, lists of participants during the social program, etc.
• Conclusion of contracts with the hotel and the event venue, if desired
• Administration of the hotel allotment, supervision of cancellation dates, etc.
• Coordination of all suppliers, e.g. technics, busses, guides, hostesses, photographer
• On-site assistance during your event
• Follow up of your event, creation of evaluation sheets and if wanted analyses of those sheets, invoicing, billing